Procurement Specialist

Duties:

• Lead assigned sourcing initiatives varying in terms of scope and scale.
• Conduct market tenders and manage the evaluation across a cross functional team to determine supplier selection.
• Report on and facilitate Request for Information (RFI), Request for Quotation (RFQ), Request for Proposal (RFP) inquiry and bid requirements according to established strategic interests. As required, work with vendors to negotiate the best price and service levels possible according to established requirements.
• Obtain / file purchasing master data information and input master data into document and information management systems according to established conventions and procedures.
• Responsible for purchase order (PO) input and the review of purchase orders and/or purchase order agreements to ensure proper down-flow of prime terms and conditions prior to issuance. Communicate with finance and budget owners to ensure all budgetary and expenditure requirements are met prior to PO issuance. Coordinate and communicate with providers to ensure transportation is arranged to meet requirements.
• Systematically review all purchase orders to ensure they meet requirements. Continuously monitor, track and report on order progress against planned requirements. Plan, create, and process timely requisitions and purchase orders for raw materials.
• Archival of full purchase process for every PO issued in adherence with documentation and information management system record-keeping procedures, including all data related to PO coordination and approval, correspondence among parties, and documentation.
• Process returns according to identified requirements. Archival of full purchase return and return material authorization order documentation and correspondence according to established document and information management systems.
• Investigate and/or constructively escalate and recover from backorder, damage or delay issues and communicate outcomes to impacted stakeholders. Support inventory team in completion, tracking and resolution of overage, shortage, and damages (OSD).
• Maintain and deliver reporting requirements per GL, per department, per material type, per internal KPI requirement, and per vendor / service provider KPI requirement as required.
• Support in the development and monitoring of goals, objectives, policies, and procedures for the procurement function. Assist in the development and administration of educational and training materials for the procurement function.
• Help oversee additional purchasing duties including performing research; risk management activities; gathering statistical data and analyzing financial impacts; verifying bid submissions; assisting in the facilitation of evaluations and award recommendations and preparing and issuing legal agreements and contract documents.
• Other related duties as required.